Manage Accounts 5 Efficient Ways to Streamline a Fleet Management System With a Robust ERP Solution

The workflow of the entire transportation industry depends on several aspects such as fluctuating cost of fuel, government regulatory rules, increasing insurance cost, mounting workload etc. Sometimes, due to the lack of proper maintenance of the vehicles, the transportation industry faces productivity issues. With the efficient help of a potent ERP solution, getting rid of such obstacles becomes easier. Moreover, it makes sure to maximise the profit margin, increase the visibility into all the core working areas, diminish the overall operation cost by deploying a dedicated ERP system for the fleet management. This article is all about how a robust ERP solution can benefit the fleet management system along with enhancing the overall business prospects. Here are some modules that usually a typical fleet management ERP solution comprises.
Rental and Lease agreement
Fleet operations
Rate management
Inventory, sales and procurement
Vehicle acquisition and sales
Fuel and chauffeur management
Accident management
Reservation management

Here are some of the benefits that one can avail by deploying an efficient ERP system in the fleet management system.#1 Automated SchedulingWhen it comes to the point of long-term and advance scheduling of resources, nothing can really beat the outcome that becomes possible to carry out using a potent and robust ERP solution in the fleet management industry. Putting the drivers on the roster, controlling the break times, diminishing the cycle times and boosting the overall efficiency becomes remarkably smoother. The advanced and improved ERP tools can effortlessly perform automated scheduling.#2 Cost ManagementA compelling ERP solution is capable of deciphering the cost patterns for the complete fleet or for the vehicles. Thus, the management can easily take decisions on the resource allocation along with the cost control. For the transporters and the fleet operators, such fleet management ERP solution is a blessing! Such solutions are not mere tools for scheduling but effective management modules as well that can offer the businesses a sheer competitive edge.#3 Improved Customer RelationshipAn efficient ERP solution enables quick responses to the customers resulting in enhanced customer-relationships offering better services. Using the multi-dimensional tracking feature, monitoring movement of the asset becomes easier. Moreover, such solutions enable speedy reporting, facilitates clear communication, gives a 360-degree view of the customer behaviour along with the customer issues and preferences. Thus, taking care of all these customer-related issues and providing the end-customers top-notch experience becomes easier making sure retention of customer-loyalty.

#4 Efficient Management of Life CycleManaging the entire life cycle of Fleet system becomes smoother through proper procurement, planning, usage. The direct integration of a potent ERP system with the Account Payables, General Ledger and Receivables wipes out the human error along with redundant work. This definitely improves the efficiency of the entire fleet management system.#5 Enhanced Asset PerformanceWhen you can properly monitor the different vehicle performances, optimising the asset usage becomes effortless. Sometimes, due to the lack of proper maintenance of the vehicles, the transportation industry faces productivity issues. However, using an efficient ERP system in the fleet management, diminishing such overheads and repair expenses, reducing labour costs of mechanics, technicians, drivers become possible.Thus, a powerful and dynamic ERP solution can enhance the business productivity.

6 Tips To Find A Good Purchasing Agent

Are you looking for a good purchasing agent for your business? If so, you should know that many of the agents may not be qualified. You need to keep in mind that purchasing agents play a great role as far as international trade is concerned. They act like a bridge between buyers and sellers. If you want to choose a good sourcing or purchasing agent, we suggest that you follow the tips given below.

1. Language

The agent you are going to hire should have good command of the language spoken in the target country. This includes both written and spoken English and other languages. You know that language plays a great role in communication between business owners around the globe. Therefore, a good command over the desired language is a quality that your agent should have. If the professional is not well versed in the language that is spoken in that country, how can they be able to talk to the sellers in that country? They won’t be able to communicate and bargain well, which will increase their chance of getting ripped off.

2. Good morality

Your desired agent should know how to behave and protect the interests of foreign buyers in the target country. They should not take you to the scammers in the target country. Aside from this, they should be true to their words. In other words, they should have a high standard of morality. If you know that an agent asks for commission from both the buyer and the seller, you should stay away from them and look for some other agent. A good purchasing agent will never indulge in such acts.

3. Knowledge of import and export

A good sourcing agent should have good relationship with local authorities of the target country. They should be familiar with the policies of that country regarding import and export. Moreover, they should be familiar with the regulations related to import and export, which is very important to avoid lawsuits.

4. Purchasing methods

Your purchasing agent should know how to source or buy different items without killing a lot of time. They should know the best markets where your desired products can be purchased. Aside from this, they should know how they could get the best prices. And if you get a product at the lowest price, you can make the highest profit.

5. Familiarity with the product or industry

The agent should be familiar with the product or service you are interested in. For instance, if you want to buy ductile iron castings, we suggest that you look for an agent who is familiar with these products. There is no doubt that this field has certain terms and they should be familiar with these terms.

6. Knowledge of the international laws

Your sourcing agent should be familiar with international laws and other practices, such as quota issues, anti-dumping issues, tax issues and certification issues, to name a few.